Welcome to the Website for Region 6 of the English Pool Association



THE CONSTITUTION AND RULES OF REGION SIX

(Updated December 2015)(New Rules in Red)

 

The region is formed for the purpose of promoting the game of Pool amongst all playing members within the Region, to organise individuals and team competitions, to select a true Region team, to negotiate sponsorship for the game, to standardise rules.

 

RULES

1.      The Region shall elect a committee to manage all business appertaining to the Region.

  1. The committee shall consist of the six officers. Regional Director, Secretary, Treasurer, Vice Chairperson, Fixtures Secretary, EPA Regional Delegate. Two members of each approved County and a representative of the Referees Association make up the balance of the committee. Each county is entitled to one vote,  the Regional Director has the casting vote only. One person may hold more than one office at any time, but will only carry one vote.

 

  1. The three main officials will hold office for a period of three years, with a staggered retirement that starts with the Treasurer(2015), then the secretary(2016), then the Regional Director (2017) All other committee members will hold office for a period of one year, i.e. Vice Chairperson, Fixtures Secretary and EPA Regional Delegate.  The Retiring Officers’ position will be open for election at the current AGM providing nominations have been received. All retiring members will be eligible to stand for re-election. The Committee will appoint any member of the incumbent committee to fill any vacancy that may occur providing that such a vacancy occurs during his/her period of office and before an AGM is called, such a person to stand for election at the AGM following his/her appointment.

 

 

  1. The committee shall have full authority to make any decision that, in their opinion, is deemed necessary or beneficial to its members, excluding the alteration of the constitution other than at an AGM or properly convened EGM.

 

  1. The committee shall have the right to alter or amend any fixture (with the EPA’s permission, if appropriate) or advertisement that they decide is necessary.

 

 

  1. At all meetings, one officer and representatives of three separate Counties shall constitute a quorum for the purpose of carrying on the business of the Association.

 

  1. Any member of the committee may call an emergency meeting, after gaining support of three counties. The reason for calling such a meeting to be given in writing, and these reasons will be give to all committee members. The secretary is to call the meeting within fourteen days of receiving such a notice.

 

 

MEMBERSHIP

 

  1. membership of the Association will be open to all counties within their Regional Borders.

 

  1. Any member has the right to ask the Region to negotiate on their behalf with any company they desire when sponsorship is sought. The association will in turn attempt to gain the highest amount in sponsorship possible at the time of negotiation. A payment of commission, such amount to be agreed between the committee and client, will be paid to the region as incurred during the aforesaid negotiations.

 

  1. Any member may request the committee to mediate in any dispute they may have with any other member/body within the region. Such decisions reached by the committee will be final and binding on all parties subject to appeal to the EPA.

 

  1. Any team/league can request the committee to arrange any Inter League match against any other team/league who are members of the region.

 

AREA REPRESENTATIVES

 

  1. County Associations when formed, recognised and in financial membership will carry the votes of their member leagues at the AGM and general meetings.

 

  1. All members of the Association must be advised to the Regional Secretary, in writing, by the end of January in each year by the nominating and qualifying County.

 

  1. If a County representative(s) is (are) elected to the committee, that county may supply a further representative(s).

 

DISCIPLINE

 

  1. The Committee reserve the right to suspend, fine of expel and member or team for breach of these rules or any rules that the committee make at any future time, of for any act deemed by the committee to have brought the Region into disrepute, Any county/team/league or individual player accused of any offence against the region will be afforded every opportunity to defend themselves or explain their conduct either in writing or in person to the committee.

 

  1. Any Player who is expelled form a league may not enter any competition organised by the Region or play for any County/team/league who is a member until he/she has been readmitted to the County/team/league which originally expelled him/her.

 

  1. Any County/team/league who expels a player must notify the Secretary in writing, giving the player’s name, address and the reason for expulsion.

 

  1. Any County/team/league/player expelled from the Region will forfeit the whole of any subscriptions paid for the current year and any rights or entitlements formally accorded to them as members of the Region.

GENERAL MEETINGS

  1. An AGM will be held by the association, at which the election of officers will be held, and at which any member can charge the committee to give a full account of any action taken by the committee. Any member wishing to add any item to the agenda must notify the Secretary at least twenty-eight days before the general meeting. Any proposals must be proposed by a member of the Association and seconded by a different member e.g. two members of the same county cannot propose and second the same proposal. The proposer must be present at the meeting. But the seconder can be taken from the floor.

 

  1. Any alteration to the constitution or general rules can only be done at a general meeting provided that:

 

a)       Twenty eight days notice has been give of such alteration

b)    A majority of members at the meeting vote for the motion. N.B. a simple majority will prevail

 

 

  1. Member Counties shall have two votes, providing that both delegates are present. The Treasurer will have one vote and the Secretary will have one vote. (please refer to item no.2) The R.D. shall have the casting vote where needed.

 

FINANCE
  1. The three main officers will be responsible for the finances of the Region. All Cheques must have two signatures as per the bank mandate (Treasurer and one other). The Treasurer will check all income and expenditure and at all times observe proper banking procedures. All expenses will be vetted by the committee.

 

  1. The annual subscription will be due on January 1st each year and the financial year of the region will run from 1st December to  31st November.

 

  1. All monies held by the Region will, after the deduction of managerial expenses, be used or the benefit of all members of the Region.

 

  1. No mileage expenses will be paid to the regional director or secretary for region meetings

 

  1. Officers of the Region that are entitled to a petrol allowance on mileage completed for work done for the region i.e. EPA meeting, Executive meeting and any other circumstances that the constitution allows mileage to be paid for are to be reimbursed at (the EPA rate currently 30 pence per mile) (RD to get expenses to and from EPA meetings at 30p per mile)

 

  1. The region will endeavor to reimburse reasonable expenses by any member of the committee incurred while conducting business on behalf of the Region. Such expenses must be approved by the committee. Meals bought while on R6 business will be reimbursed up the cost of £9 per day

 

  1. Region 6 will pay £600 to the winning A, B and Ladies teams £300 to the runners up. £400 to the winning youth team and £270 to the winning senior team (subject to annual review)

 

  1. Counties with a youth team will be given a grant towards the team’s support. Subject to an annual review.  

 

  1. Honorariums are to be paid at the end of the financial year to the R.D. Secretary and Treasurer plus Fixtures secretary until reviewed. The amount shall be set at the AGM. The amount set for 2012 is £150    

 

REPRESENTATIVE MEETINGS

  1. The Region should hold regular meetings no more than 2 months apart where the use of electronic conference facilities can be considered to suffice on occasion.

(Reps attend at their county’s expense and will give a full report to the meeting concerning all activities in their area.)

 

  1. At a meeting each County shall have two votes, providing that both delegates are present.  The RD shall only have the casting vote where needed.

 

GENERAL
  1. All members should at all times play to the rules supplied by the National body (EPA)

 

  1. All Counties must provide the region with a copy of their latest constitution. This must be provided within one month of any AGM/EGM that amended the said constitution.

 

  1. All Counties will be responsible for keeping the registration forms for all their players. The committee shall have the right to examine such documents after giving reasonable notice of their intention to do so.  

 

  1. Counties who do not comply with the General Secretary of the EPA’s request for information within that county e.g. number of leagues, players etc may find themselves subject to disciplinary action.

 

  1. The Fixtures Secretary’s mailing list should include all Regional County Secretaries, all Regional Officers and the EPA General Secretary as well as anyone else who requests it. Confirmation of database update to be sent out. All Regional Delegates to be added to the mailing list. Fixtures Secretary must be notified of results within 24 hours of the match. Scoresheets to be sent within 3 days

 

  1. Minutes of meetings to be sent out within 14 days of a meeting and within 28 days of an AGM accompanied by updated constitution.

 

 

REFERREES

  1. The  Region will encourage the training of referees in the playing rules so that they may gain the highest possible standard,

 

  1. The Region will NOT give financial support to the EPRA delegate, regarding attendance of EPRA meetings.

 

  1. All Counties are required to engage their own referees for County matches. They will pay the referee the sum of £30. Any County that does not supply a referee for a match will be fined £50.

 

 

REGION 6 PLAYING RULES

1.      Each County should select a MENS ‘A’, MENS’B’, LADIES  and YOUTH teams to take part in the Regional Inter County Championships. These teams will be selected from affiliated leagues only and will consist of eleven players plus six reserves. Reserves MUST be names on the match sheet before the commencement of play. Reserves may be used during a match, however, once a player has been replaced, that player must play no further part in the fixture in any capacity (except as a referee). A player taking the place of any other person must take the match sheet number of the person they replace.

 

2.      In all Regions, the Champion A, B, Ladies and Youth teams, will take part in the finals of the National Inter County Championships, held each year at a location to be decided by the organising committee.

 

3.      Regional Directors will notify the National Secretary and the Chairman of the sub-committee responsible, of the teams who will compete from their region.  This notification will be made in January each year. Trophies will be supplied for the National finals by the EPA.

 

4.      Only players who belong  to leagues in financial membership within a County, are entitled to play in a County team.

 

5.      The National season is from January to December each year. A player may only represent one County in any year unless extra-ordinary circumstances apply. The National committee will adjudicate in such an event.

 

6.      Any number of Professional players may play for a County squad at any time.

 

7.      Current EPA International players will be excluded from County trials. Such players must give their County Secretary a list of dates when they will be available for selection. A minimum of 50% of available dates must be stated.

 

8.      Leagues once affiliated to a county may not join another County in the same season.

 

9.      All matches should be played on dates weekends as laid down by the EPA. (unless otherwise stated)

 

10.  Matches will be of 44 frames duration with eleven players playing four frames each (except in the case of a substitution) and playing to EPA match format. A minimum of nine players constitutes a team and all players must play to achieve a score.

 

11.  All teams will play on a Sunday. All matches will start at 12 noon, Teams/players should be present by 11.30 for a 12 o’clock start. (unless otherwise stated)

 

12.  The first County match of the season will only go ahead if 9 players per team are registered 7 days prior. Players signed on the day have 7days to register.  

 

13.  No player can play in a team of the opposite sex.

 

14.  At a county match the captains of all 6 adult sides must meet with the Senior ref before the match starts     The senior Ref will address dress code and any other pre match issues and only when he/she is ready will he/she allow the matches to start.  In case of a refereeing dispute, once the senior ref has been called upon his/her decision will stand.

 

15.  Home team Senior referee to adjudicate in the event of a dispute and his/her decision is final in all cases.

 

16.  Home team is responsible for all table fees.

 

17.  If for any reason a team refuses to continue the match, they will forfeit all remaining unplayed frames. Disputes to be sent, in writing, to the R.D. within seven days of the occurrence.

 

18.  Both team Captains/Secretaries are responsible for informing the Fixtures secretary of the match results played on Sundays. Match sheets to be emailed/photo SMS to the Fixtures Secretary within seven days of the match. If this is not done, a fine of £5 per team sheet will be levied on the offending county.

 

19.  counties must have a minimum of 3 pairs of matching sets of equipment that meet the epa guidelines available for county matches

 

20.  Six reserves can be used in any order by all teams playing, i.e. MENS A B LADIES YOUTH.

 

21.  If a full team cannot be fielded, the missing spaces must be placed as follows: position no .7 for the first missing player and position no.1 for the second, for the HOME team. Missing players for the AWAY are in the spaces as follows: position no 10 for the first player and position no. 5 for the second. No variations are permitted.

 

22.  Penalties: Late team arrival is to be reported at the next Regional meeting.

 

23.  When a player is called to the table and is not in the vicinity, the Senior referee is to be informed and a stop-watch started. That player has 5 (five) minutes to get to the table. If he/she fails to arrive at the table within 5 minutes they forfeit the frame.

 

24.  Split venues may be used but must be within a five mile radius. All venues must have two separate tables per match.

 

25.  A light meal or buffet is to be provided for the away squads and also management and officials.

 

26.  Each County team should have a qualified referee. Exam fee to be paid by the Region. Failed exam; retake to be paid for by the County. All new county players must attend a referees ‘teach-in’ once in their first playing season. Refusal to attend will result in disciplinary action.

 

27.  The Regional playing season is to commence in FEBRUARY and finish in NOVEMBER. Except for the Youth whereby counties should enter teams by the first regional meeting of the year and the fixtures are done on that date.

 

28.  All county matches MUST be played.

 

29.  World rules will be played.

 

30.  Each team will pay £16.50 (£1.50 per player) to the region for every match played, e.g £49.50 for a adult match with MENS A, B, Ladies.

 

31.  Youth players will pay £2 per player per match to the region which will go into a ‘pot’ for Youth regional winners attending the National finals.

 

32.  Senior players (Over 50's) will pay £1.50 per player per match to the region which will go into a ‘pot’ for Senior regional winners attending the National finals.

 

33.  The Senior Referees name  is to be entered on the match sheet and he/she is to sign it off at the end of the match. He/She can also be a county player.

 

Region 6 will comply to EPA rules in conjunction with Region 6 rules.

34.  DRESS CODE

MEN & YOUTH: Shirt with collar or County Strip. Plain black tailored trousers. Black Shoes. No studs. No combat styles. No jeans. No tracksuit or jogging bottoms. No cords. No pin stripes.

 

35.  LADIES: Shirt or blouse with collar. Plain black skirt or plain black full length tailored trousers. (Plain black leggings may be worn by expectant mothers only). Jeans, cycle short or short slacks, trainers are unacceptable.

36.   Any deviation from the above will not be allowed and players failing to comply will not be allowed to play in that event. Counties will be asked to explain at a Region 6 meeting should a player be found to be playing at a County match, not complying with the above, Disciplinary action may be taken.

 

37.  Counties MUST field their strongest available ‘A’ team.

 

38.  Any county/team/player found to be in breach of these rules and are punished by the committee of Region 6, have the right to appeal.

 

REMINDER FOR INTER COUNTY FINALS

 

39.  No Player will be allowed to play in an Inter County Finals team, unless that player has attended and been named on the sheet of at least 50% of the team’s matches , and not more that six times for any other team from April to April in a twelve month period.

 

 

MEETING BONUS’S

                       

40. The treasurer will administer the payments of bonus’s currently (2012)worked out on travel to Collumpton. Deducting the percentage for non-attendance.

Cornwall                                       80 miles                                 £400

Devon                                           56 miles                                 £300

Bristol                                           68 miles                                 £350

Somerset                                      48 miles                                 £250

Dorset                                           81 miles                                 £400

IOW                                               112 miles                               £400